Contract Termination Letter from Employee to Employer: Tips and Samples

When an employee decides to terminate their employment contract, they are required to give a formal notice in writing. This letter, which is known as a contract termination letter, serves as a notification to the employer that the employee wishes to end their employment contract.

Writing a contract termination letter can be a daunting task for some employees, especially if they are unsure of what to include in the letter. To help you draft a professional and effective contract termination letter, we have prepared some tips and samples below.

Tips for Writing a Contract Termination Letter

1. Keep it concise and to the point

Your contract termination letter should be clear and concise. Keep it short and to the point, while providing all the necessary details such as the date of termination and the reason for leaving.

2. Be professional

Ensure that your letter is professional and courteous. Avoid using negative language or making personal attacks. This will help you to maintain a good relationship with your employer and leave on a positive note.

3. Provide a reason for leaving

It is important to provide a valid reason for leaving in your letter. This can help your employer understand your decision and avoid any misunderstandings.

4. Mention the notice period

Your contract may stipulate a notice period for termination. Make sure to mention this in your letter and state the last date of your employment.

5. Request a reference

If you have had a good working relationship with your employer, you can request a reference in your letter. This can be useful for future job applications.

Sample Contract Termination Letter from Employee to Employer

[Your Name]

[Your Address]

[City, State ZIP Code]


[Employer`s Name]

[Employer`s Address]

[City, State ZIP Code]

Dear [Employer`s Name],

Please accept this letter as formal notice of my intention to terminate my employment contract with [Company Name] effective [Date of Termination]. I regret to inform you that I have decided to resign from my position as [Your Position] due to [Reason for Leaving].

As per the terms of my contract, I am providing [Notice Period] notice of my resignation. My last working day will be on [Last Date of Employment]. During this time, I will ensure all my work is completed and will assist with the transitional period as needed.

I would also like to request a reference from you, which I can use for future job applications. I have enjoyed my time at [Company Name], and I hope to maintain a good relationship with everyone on the team.

Thank you for the opportunities that you have provided me during my employment at [Company Name]. I wish you and the team all the best for the future.


[Your Name]

In conclusion, writing a contract termination letter may seem difficult, but by following the tips provided above, you can draft a professional and effective letter. Remember to keep it concise, professional, and provide all the necessary details. Good luck with your resignation!